Documenters: Randolph Township Trustees meeting for 2.9.23

Documented by Lee Lundblad

Randolph Township

Village Council Meeting

Thursday, Feb. 9, 2023

6 p.m.

1639 State Route 44

Randolph, Ohio

In attendance

Village Council Meeting

John Lampe, Trustee

Sue White, Trustee/Chair

Nicholas Reynolds, Trustee

Mary Rodenbucher, Fiscal Officer 

Documenter Notes

Village Council Meeting

The meeting opened precisely at 6 p.m. with the Pledge of Allegiance. Trustee/Chair Sue White asked if there were any changes or exceptions to the minutes of the last regular meeting Jan. 26. Seeing none, White asked for a motion to approve. Motion was seconded and unanimously passed.  

Old Business

Trustee John Lampe was referred to architect Tom Mayer, who will be able to create plans for the all-inclusive restrooms the village wants to install at Old Middle School Park. Mayer will complete the plans free of charge to the village. Lampe sent him all information for the building; specifically, the structure will measure 32 by 60 feet and have a 32- by 24-foot restroom area. White inquired about whether or not the village wanted to take a look at pre-built restrooms before the village moves forward with drawing up plans, etc. Lampe thought those structures were cost prohibitive, running about $60,000 to $80,000. A rather lengthy discussion ensued, with White wondering whether or not the public should be more involved with this decision. She queried, “Who will be using the restrooms? Will it have more use from the baseball fields or the playground area?” White is not opposed to gathering opinions from the public to see how this structure should play out and advocated to that end. Lampe offered that opening it up to the public would cause too many differing opinions, and the trustees were elected to make decisions about things like this. He further stated that the trustees need to work together to make these decisions in the quickest, most cost-effective way. White continued with more questions, asking, “If we were to add a pavilion, who would use it more: the baseball field or the playground? Should we have it attached or detached?” Another discussion began, with the trustees trying to discern whether or not it would be a good idea to build a pavilion either attached to or separate from the restrooms. In the end, Lampe advocated that they should wait for the blueprints to be completed to see what the structure looks like, and they can continue the discussion at the next meeting. He will request pricing on concrete and labor and also look into a computerized lock where the structure can be locked every evening for safety.

Trustee Nicholas Reynolds indicated the work on the gazebo would begin tomorrow, Friday, Feb. 10. The permits have been issued.

New Business

Lampe: No comment.

Reynolds: No comment.

White informed everyone that the 27-year-old heating and cooling system for the community and senior center stopped working. Over the past three years, the unit has needed several repairs. White received an estimate for a new furnace and air conditioning unit for $9,200. White requested a motion to purchase this item. A motion was made, seconded and unanimously passed to purchase the new heating and cooling system for the center.

Fiscal Officer Mary Rodenbucher informed the trustees that she received information from NOPEC regarding their Energized Community Grants. She presented a resolution for the village to apply for and receive these grants from NOPEC. The resolution also appoints Rodenbucher as the point person for the grants. White made a motion to accept the resolution. Motion was seconded and approved unanimously. Rodenbucher also requested a motion to receive and pay bills as presented. Motion was made and seconded. Motion passed.

Monthly Reporting

White read the buildings and grounds report for the record. A variety of tasks were performed during the month of January. Among them:

  • Tree removals.
  • Replaced a radiator in a service truck.
  • Two funerals were held. 
  • Cemetery was plowed.
  • Village holiday decorations were taken down and stored.

Lampe read the fire department report for the record. A variety of items were included in the January report. Among them:

  • The fire department attended to eight fires.
  • The EMS went on 60 runs.
  • There were two instances of days with multiple runs.
  • Added two members to the fire department.
  • Firefighters and EMS personnel participated in training.
  • Apparatus #2218 has a leaking valve, which requires the purchase and installation of a new valve. The estimate obtained for the new valve is $1,315. Lampe made a motion to move forward with the purchase. The motion was seconded and passed unanimously.

White and Rodenbucher will attend the joint township meeting to be held Feb. 18. At that meeting, White intends to request money to assist Randolph Village with its project to build an all-inclusive restroom because so many people from surrounding townships seem to use Randolph’s facility. White will report back on the response.

Seeing no other business, the meeting was adjourned at 6:45 p.m.

Lee Lundblad
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