Documenters: Garrettsville Budget Public Hearing and Regular Council Meeting for June 8, 2022

Pictured left to right: Sheri Johnson, councilperson; Michele Stuck, solicitor; Rick Patrick, mayor; and Deb Wordell, assistant fiscal officer. Max Swartout/The Portager

Documented by Max Swartout on June 8, 2022

Village of Garrettsville
Budget Public Hearing and Regular Council Meeting
Wednesday, June 8, 2022
7:00 PM
8213 High Street, Garrettsville, Ohio 44231

An audio recording of the meeting is available here.

Attendance

Tom Hardesty, Council President

Sheri Johnson, Councilperson

John Chambers, Councilperson

Mark Brady, Councilperson

Chris Knop, Councilperson

Tara Beaty, Councilperson

Rick Patrick, Mayor

Deb Wordell, Assistant Fiscal Officer

Michele A. Stuck, Solicitor

Ben Coll, Vice President, Bureau of Public Affairs; Reporter for The Villager

Keith Whan, Sergeant, Garrettsville Police Department

Timothy Vecchio, Sergeant, Garrettsville Police Department 

Ashley D’Angelo, Portage County Resident

CJ Wood, Portage County Resident

Documenter Summary

Before the regular council meeting began, the village officials held a public hearing for the ordinance which would set the permanent budget for 2023. There was no comment from the public or members of the council. Later during the regular meeting, the council approved the budget for 2023. 

Compared to last year, the village is up $75,000.

Ordinance 2022-24 was introduced to the council. The ordinance would increase minimum side yard widths along property lines in the R-2 zoning district from five feet to 10 feet. This would allow for 20 total feet along a property line of two adjacent lots for the city to complete any required work. The ordinance will receive two more readings and a public hearing in August. 

The council accepted a bid from Woodford Excavating, LLC for $221,761 for a storm sewer improvement project along North Street. 

An electric vehicle charging station is coming soon to Garrettsville. There was an idea to memorialize Tom Collins because of his work for the EV station. There were no objections to this. 

Garrettsville Summerfest will be June 24-26. 

New columbarium space in the cemetery will be ready by the end of this month. The project has been paid for partly by grants from the State of Ohio and by future fees associated with the use of the columbarium. Fees have not yet been decided; the mayor and cemetery committee will be meeting soon to discuss the fees. 

Councilperson Tara Beaty shared concern regarding the intersections of Center Street and Maple Avenue and Center Street and Windham Street. The concern is that some drivers are not aware that cross traffic does not stop. Sergeant Keith Whan said he will have officers closely monitor the intersections and increase enforcement. Mentioned were the possibilities of adding additional signage and moving the location of the current signage. 

Street/Service Superintendent Randy Crites and Mayor Patrick will decide the location of multiple bike racks that will be added for residents to use.

Documenter Notes

Public Hearing for Ordinance 2022-19, Budget for 2023

Prior to the regular council meeting, Garrettsville officials held a brief public hearing for ordinance 2022-19, which would approve and adopt a permanent budget for 2023. No members of council or the public offered comments and the hearing was closed. 

The minutes of the previous meeting were approved by the council. 

Financial Reports and Income Tax Receipts 

The village is up $75,000 compared to this time last year. 

Payment of Bills

There were no comments on the bills and the council moved to pay bills. 

Ordinance 2022-19, An Ordinance Approving and Adopting a Permanent Budget for 2023 for the Village of Garrettsville, After Publication and Public Budget Hearing Pursuant to Ohio Revised Code 5705.30

Motions to suspend and enact the budget for 2023 were unanimously approved by the council. 

Ordinance 2022-24, An Ordinance Amending Various Sections of Chapter 1171 of the Codified Ordinances of the Village of Garrettsville Relating to Minimum Side Yard Widths in the R-2 Zoning District

This was the first reading of the proposed ordinance. The ordinance will have two more readings and then a public hearing in August. Councilperson Chris Knop shared the history of the issue, which this ordinance would solve. Currently, the minimum side yards for construction are too narrow for any necessary machinery to pass for any needed maintenance. Currently, the minimum space is five feet on each lot, which combined only allow 10 feet of clearing for passage. The proposed ordinance would increase the amount of space on each lot to 10 feet for a total of 20 feet where lots border each other. 

Ordinance 2022-25, A Resolution Accepting the Low Bid of $221,761 from Woodford Excavating, LLC for the North Street Storm Sewer Improvement Project, Authorizing the Mayor and Fiscal Officer to Enter into a Contract for Said Improvements, and Declaring an Emergency

The following bids were given: 

  • Woodford Excavating, LLC for $221,761
  • Trax Construction Company for $227,619.55
  • Utility Contracting, Inc. for $235,299
  • Eclipse Company, LLC $262,527.68
  • Dawn, Inc. $275,684

Councilperson Chris Knop mentioned that the village has used Woodford Excavating, LLC for other projects and it is very satisfied with the company’s previous work. Councilperson Thomas Hardesty added that most recently the company was contracted for the water line replacement along South Street. 

Motions to suspend and accept the ordinance were unanimously approved by the council. 

Resolution 2022-26, A Resolution Authorizing an Expenditure of up to $221,761 from Fund 2151, The Local Fiscal Recovery Fund, in Order to Carry out the North Street Storm Sewer Improvement Project, and Declaring an Emergency

This resolution explains which fund the money for the North Street project is coming from. The resolution was unanimously passed by the council. 

Ordinance 2022-27, An Ordinance of Accepting a Temporary Construction Easement from Jeremy and Rachel Nieves Relating to the North Street Storm Sewer Improvements Project, and Declaring an Emergency

This was the first reading of the ordinance. No vote was held. 

Thomas Hardesty, Councilperson

Hardesty said that in July he may ask for approval for a grant application in which the village would need to “commit the funds.” The grant would be for a restroom in one of the village’s parks. [This documenter is unsure of which park Hardesty named. Inaudible 00:14:48]. 

Rick Patrick, Mayor

The village was asked by an unknown individual if it would like to put a memorial of Tom Collins somewhere at its coming EV charging station since he initiated the project. There were no objections to the idea.

Garrettsville Summerfest will take place June 24-26. 

The columbarium will be set by the end of the month. The village was approved for a grant from the State of Ohio’s capital budget money to go towards the project. The mayor and cemetery committee will have a meeting soon to discuss fees associated with the columbarium. Assistant Fiscal Officer Deb Wordell said she hopes the fees will cover the additional cost of the columbarium. The council will vote to approve the set fees for columbarium use. Wordell pointed out that the money for the columbarium did not come from the cemetery fund. Instead, the money came from the general fund, and therefore the village would need to pay it back. 

Tara Beaty, Councilperson

Councilperson Tara Beaty addressed the group sharing her own experiences at the intersections of Center Street and Maple Avenue and Center Street and Windham Street. Beaty was curious about possible solutions. She brought up perhaps changing the location of the stop signs or adding signs that say “cross traffic doesn’t stop.” Sergeant Keith Whan said that he would have officers monitor the locations and do better enforcement. 

Unknown Individual 

An individual informed the group that the Rotary Club asked him about the status of the bike racks. Mayor Patrick informed the individual that he spoke with Randy [this documenter presumes the mayor is speaking of Randy Crites, superintendent of the service/street department]. Patrick said he and Crites will “go out and look it over.” They are going to plan on where to put all of the racks.

Transcript 

The following transcript was generated by a transcription bot and is not 100% accurate. The Portager does not edit the AI-generated transcript. We understand the automatic transcript can be very inaccurate. An audio recording of the meeting is available here.

Garrettsville 6/8/2022

Thu, 6/9 3:20PM • 22:44

SUMMARY KEYWORDS

people, bike racks, village, hardesty, sign, sherry, public hearing, ordinance, llc, brady, talked, fund, project, line, ran, reserving, motion, comments, resolution, knapp

SPEAKERS

Michele Stuck, Tom Hardesty, Sheri Johnson, Max Swartout, Chris Knop, Tara Beaty, Deb Wordell, Keith Whan, Rick Patrick

Tom Hardesty  00:22

Coming your way, thank you so much you throw it away. Somewhere o’clock we’ll call the public hearing to order. So, public hearing on ordinance on a 22 dash 19 an ordinance approving and adopting a permanent budget for 2023 for the village of uracil after publication public budget hearing pursuant to Ohio Revised Code 57 Oh, 5.30. It’s just a requirement that we do this. And so if you’re going to be seeking any input from the public Ward Council Does anyone wish to call my text this time? No comment so I’ll close the public hearing.

Max Swartout  01:31

Cakes the United States of America to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

Rick Patrick  01:59

everyone a chance to look at the minutes. Comments. Motion to approve the minutes. Who’s John? Sherry and John.

Deb Wordell  02:19

Call the roll. Mr. Knapp? Yes, Mr. Hardesty? Yes. Mrs. Johnson? Yes. Mr. Chambers? Yes. Mr. Brady? Yes, this is baby. Yes. Review of

Rick Patrick  02:29

financial reports and income tax receipts. And any comments? So look, I’m pretty good.

Tom Hardesty  02:45

You know, the main month was down from May of last year with April and May have flip flopped, basically, because taxes weren’t due until May. So what restores has $75,000 on a year to date basis for 2021. So we’re doing well, Nick. Tax

Chris Knop  03:06

was in place that puts us about you know,

Rick Patrick  03:11

in the trend for delinquencies looks good. I mean, if we continue that way, you should be good for the end of the year. Any other comments? Okay. Bills. Comments on the bills. Motion to accept payment of the bills. I’ll move sherry. Second, Tara.

Deb Wordell  03:45

Call the roll. Mr. Hardesty Yes. Mrs. Johnson? Yes. Mr. Chambers? Yes. Mr. Brady? Yes, Mrs. Baby. Yes. Mr. Knapp? Yes.

Rick Patrick  03:54

Okay. ordinance 2022 Dash 19 an ordinance approving and adopting a permanent budget for 2023 for the village of Garrett smell after publication and public budget hearing pursuant to Ohio Revised Code 57. Oh, 5.30. This is a second reading. This was the public hearing was about suspension for suspension. Have a second? Second. And Chris. Call the roll.

Deb Wordell  04:29

Mrs. Johnson. Yes. Mr. Chambers? Yes. Mr. Brady? Yes, this is Mr. Not Yes, Mr. Hardesty

Rick Patrick  04:36

motion to enact. So, Chris. Second. John. Call the roll.

Deb Wordell  04:45

Mr. Brady? Yes, Mr. Sadie. Yes, let’s turn up. Yes, Mr. Hardesty Yes. Johnson? Yes, Mr. Chambers.

Rick Patrick  04:53

ordinance 2022 Dash 24. an ordinance amending various sections of the chapter 11 Set Only one of the codified ordinances of the village of Jarrettsville. Relating to minimum side yard widths in the art to zoning district. This is on second reading first reading first. Oh, first. Okay. Anyways,

Michele Stuck  05:16

we have to have a public hearing on this before we pass it probably August.

Tom Hardesty  05:23

Yeah. Yes, yeah, probably go through all three regions.

Rick Patrick  05:27

Public Hearing in August.

Chris Knop  05:29

Chris probably explained the background everybody here and that is that right now some of the minimum side yards for new construction are so narrow that should we need to get right away permissions to get anything through there. It’d be too narrow if they built to the line.

Tara Beaty  05:48

So they are 10 feet now and you’re changing it to 25

Tom Hardesty  05:51

feet or five feet on each log gives a 10 foot space, you can’t get like a backhoe through that 10 foot opening. So we’ll go back to the tenant was before which gives us gives us 20 feet that way equipment can get in and out. So this would be basically sanitary or water lines is

Chris Knop  06:13

that that was the big driver but I live in a location where my next door neighbor’s property line is so close to their building garage that they cannot get in their backyard would come into my yard, which is okay if you’ve got neighbors you get along with right. There’s gonna be instances where you’re not you know, and so I put somebody in a bad spot right.

Rick Patrick  06:32

Any other questions about that? No. Okay. board it’s 2022 desk 25. Resolution accepting the low bid of $221,769 from Woodford excavating LLC for the North Street storm sewer improvement project authorizing the mayor and fiscal officer to enter into a contract for said improvements and declare an emergency. This is a first reading but we could pass this tonight. Do you want to and we do

Tom Hardesty  07:15

need to read all these other bits. Those

Michele Stuck  07:17

bits in which I’ve just handed you. Okay.

Rick Patrick  07:23

Woodford excavating LLC $221,761 tracks construction company $227 227,619 and 55 cents, utility contracting Inc. $235,299. Eclipse company, LLC $262,527.68. And Don incorporated $275,684. Making Woodford excavating the lowest bid.

Chris Knop  08:06

Versus last time, I think it’s worth mentioning that we’ve used them elsewhere in the village and we’re very satisfied. So yes, fortunately, they are a little bitter, but they’re also qualified contractors that work successfully a

Tom Hardesty  08:18

couple of projects. Most recent project in the village was a South Street water line replacement.

Chris Knop  08:27

I moved that we suspend the rules.

Rick Patrick  08:29

Okay. Tom, so Chris and Tom.

Deb Wordell  08:36

Mr. Chambers? Yes, Mr. Meeting. I’m sorry, Mr. Brady? Yes, Mrs. Baby. Yes. Mr. Knapp? Yes. Mr. Hardesty Yes. Mrs. Johnson? Yes.

Rick Patrick  08:46

Motion to accept. Sharing. Mark? Yes. Okay. Sherry And mark.

Deb Wordell  08:59

Mrs. Beatty? Yes. Mr. Knapp? Yes, Mr. Hardesty. Mrs. Johnson? Yes. Mr. Chambers? Yes. Mr. Brady?

Tom Hardesty  09:06

Yes. And currently I’ll talk to them we’ll be looking at probably a September timeframe for this work to be done. And and we would work in conjunction with other work that we’re possibly awarding to them in the near future as well. So we’ll do probably do both projects at the same time.

Rick Patrick  09:29

Okay. resolution to that. Yeah. We did. Oh yeah. Yeah, this suspension they suspended Sherry And then we

Deb Wordell  09:51

did I totally missed that.

Michele Stuck  09:53

Me dead bird, another planet. Okay, well, it’s off the record.

Rick Patrick  09:58

Okay. All right. Thanks. Yeah, okay. But I was losing it. All right, resolution 2022 Dash 26 The resolution authorizing expenditure of up to $221,761 from fund 2151, the local fiscal recovery fund in order to carry out the North Street storm, sewer improvements project and declaring an emergency. So this is just saying where the money’s coming

Michele Stuck  10:29

from. Yeah. Because it’s setting out all the requirements of the ARPA funding how we use it. Okay. So when we get audited on that, whenever that happens, we have legislation to back up what our choice was.

Rick Patrick  10:44

So we could we need this you can you can pass it now. And your suspension. Also move Chris. John. Call the roll.

Deb Wordell  10:57

Mr. Hardesty Yes. Johnson? Yes. Mr. Chambers? Yes. Mr. Brady? Yes, Mrs. Beatty? Yes. Mr. Knapp? Yes.

Rick Patrick  11:04

Motion to enact.

Chris Knop  11:05

I’ll move to an act, Chris.

Sheri Johnson  11:08

Second, Sherry.

Deb Wordell  11:11

Call the roll. Mr. Chambers. Mr. Brady? Yes, Mrs. Baby. Yes, Mr. Na? Yes, Mr. Hardesty. Mrs. Johnson? Yes. We did. We did.

Rick Patrick  11:26

ordinates 2022 Dash 27 an ordinance accepting a temporary construction easement. From Jeremy and Rachel Davis. This nugget is relating to the North Street storm sewer improvements project and declaring emergency. This is on first reading.

Michele Stuck  11:50

They haven’t actually signed it yet. They’ll have things correct. So you might let it run. In case they have

Rick Patrick  11:57

no urgency. Right. Right. So this is first reading. We’ll

Chris Knop  12:00

just have to have it done by September. All right. Yeah.

Tom Hardesty  12:03

Okay. What I’m wanting to do is just so you can understand, now that we have a contractor, I want the contractor to meet with the people and myself. So we can go through the details, address any questions they have, so that when they sign it they’ve got like a full comprehension of bottles going on there. Because it’s very, I just think it’s good for the person receiving had that opportunity before I get them to sign so we didn’t want to do that before the contractor selections. So we can bring the Contractor have communication with them and go from there. So okay, that I have talked to them there where this is coming. And that’s in addition to the existing permanent easement that runs through so we have a 20 foot easement going through that property that enables us to do that. Okay, so

Rick Patrick  13:05

already. Anyone, anyone want to speak? Go ahead,

Max Swartout  13:13

I’d like to introduce us to sort of complete strangers. My name is Max Ward outs, and I’m with the portraiture publication that covers Portage County, a part of a new program of documentaries were called, we’re not journalists, but we go to local meetings, take notes, record the audio, take a picture, and then we write a summary. And all of which is sent out in the portraitures newsletter via email. If you’re not signed up, you should do so. But this is Ashley D’Angelo and CJ wouldn’t they’re interested in doing what I’m doing. It’s brand new. I’ve only done a handful myself but we’re growing so we hope that you’ll see us more in the future. But usually will just be quiet and observe.

Rick Patrick  13:53

Well, welcome Thank you.

Deb Wordell  13:54

Could you spell your last name

Max Swartout  13:56

swartout SW AR T O ut

Rick Patrick  14:05

you guys want anything? Nothing going on? Well, there’s always something going on. Hey, you could talk about okay. Then no. roundtable reserving the past I don’t need to trade you

Tom Hardesty  14:31

on may be back in July to ask for approval for grant application which we’d have to commit the funds and that would be potentially for the brochures Rosa Park restroom and we had to apply for last year got turned down made. They told me to go ahead and apply for it again this year. I may do that will say okay. Jerry,

Rick Patrick  15:12

you want me to tell you my mom’s complaints? No. We’re putting sidewalks know? Let’s see cash. You guys went so fast, I think Bill only I can think of but I’m reserving the right. We were asked by, I can’t think of the guy’s name. It’s to do with the TV station. We’re putting him down there. asked if we would want to put a memorial site, like in memory, Tom Collins, since he’s the one that got it going. Anybody have any comments about?

Chris Knop  16:00

I think it’s great. He ran with that happened. So. Okay. And he’s conservation. So

Rick Patrick  16:11

I don’t know where we’re at. Well, I think we’re, I don’t want to do all this stuff come in here.

Deb Wordell  16:15

I haven’t

Rick Patrick  16:17

talked to Scott about it. No. So. And we have Summer Fest coming up a couple of weeks here. And

Tom Hardesty  16:29

I can think of Yeah, we got the call barium

Rick Patrick  16:31

columbariums. They’re supposed to set him in the next few weeks. I think by the end of the month, we got to go. Oh, yeah. We need to talk about approves Oh, yeah. We get a grant for that. Grant from capital budget money from the state. Oh,

Chris Knop  16:51

okay. So excellent. So we’re going to go right,

Rick Patrick  16:56

right. But what they’re doing, we weren’t supposed to get the other one until next year. And the portage monument had it there. And they don’t want it in the way. So they’re gonna set on both at the same time. Okay, then we’ll just have to pay him next year. Right, gotcha. So that’s good. I can’t think of anything else you have anything.

Deb Wordell  17:22

Just in terms of the columbarium. I think the mayor is planning on having a cemetery committee meeting soon, then they’ll make some suggestions for the fees for the columbarium. And then Council will need to approve that. I’m hoping that it will be enough to reimburse the village for the purchase, because that did not come out of the cemetery fund came out of the general fund. So we want to make sure we pay that money back.

Rick Patrick  17:50

And Lily, our intern that we’ve had in the past Lily is out of school, so she’s helping out this summer. What does she start? Charity started last week last week? Yeah. Wait, it’s here today when I was here, while she’s on here all the time.

Deb Wordell  18:06

She’s only here a couple times a week, maybe half a day, but she’ll fill in. Donna has a conference next week. So she’ll film a few more days.

Chris Knop  18:15

Don has a very old column. If I recall the metrics, we worked out one night with the cemetery Committee. It would easily pay for itself and then some so I’m not anticipating. Well, eventually, eventually, yeah, yes. Yes. Right. Even though people use it, yeah. Right. Terry, anything.

Tara Beaty  18:45

I’m just I’m sure you guys have talked about it in the past. It’s just something that’s personally happened to me a couple of times coming up. Center Street. Okay. I don’t know what this little group what’s the road that crosses right here? Oh, my whole? Yeah, I have. Honestly, no joke almost been hit probably five times people just running that stop sign. They’re like sitting there and they see me coming. And they look right at you. And you don’t stop because you’re gonna stop sign. And they really honestly almost I’ve almost been honestly like T boned. Like, probably like four or five times, like within the last like, probably six months. I don’t know. I don’t know if it’s new people dragging and they just don’t know the traffic pattern. Or if you could put up a sign that says like, cross traffic doesn’t stop or if the stop signs are too far back. I don’t know. I was looking at the One Stop sign. It looks like it was pretty far back. So I don’t know if people get there and then they forget. I don’t know. I’m with you. Because I drive through that a lot. Oh, yeah. I mean, I’m constantly going through there. It was in February where I actually had to like swerve into like another like, because he came so fast that almost like coming at the police

Deb Wordell  19:51

vehicle got hit a few years ago.

Keith Whan  19:54

Because of the way that hill comes up. A lot of people say there’s people speeding up there. We’ve sat up there and I’ve actually slept for hours on my radar. And people aren’t speeding, but it looks like they’re going fast on the hill. But by tiny crest, that hill, somebody’s coming through, it can get close call once a while, we can have some officers over there and try to do some enforcement stop and just, you know, trying to get people pay more attention, but

Tara Beaty  20:21

we can sit there most of the time, I swear, they’re looking at me like, I mean, they see me coming and I’m like to threaten them, they just like, Oh, she’s gonna stop at

Chris Knop  20:32

the YMCA or get over there. You see what we do? Stop and talk to people. And we’ll keep an eye on it so you can get some enforcement. get that under control better? Was it a blue card? Was really what’s your license plate? You guys are looking at it from the standpoint too, or whether we need to add something there that cross traffic doesn’t stop that.

Tara Beaty  21:00

I’ve heard just from other people that if they if you don’t live in Garrison, you don’t understand how that intersection works. And the one by the coffee shop. That is a little confused. It’s just a little weird. Just how you have to kind of look.

Rick Patrick  21:12

Yeah. Coffee shops gives me worse. Yeah. Rotary asked me what the status was on this bike racks. I just talked to Randy about it today. Okay, so we’re gonna be in here. We’re gonna go out and look it over because I had talked with Tom about it. And then we never got that far. How many bike racks do we have? I don’t even know. I think we have. I think we were supposed to only have eight because I think Chiron was going to take three of them, but then for some reason. They don’t want them so we’re going to put them all out. We’re going to figure out where we’re going to put up. Alright. Okay. You have any nails? Nope, nope. All right.

Chris Knop  21:56

So, the determination of where to put those will be

Rick Patrick  22:00

me and Randy.

Chris Knop  22:02

Okay, Rory is going to participate in it. I mean, no, I think they donated okay. So they don’t want to participate in the location. Thanks. So that’s my understanding now. Okay.

Rick Patrick  22:17

Okay, motion to adjourn. Well, that was quick. Sherry was not thinking he was gonna.

Deb Wordell  22:35

This is Johnson Yes. Mr. Chambers. Yes, Mr. Brady? Yes. This is baby. Yes.

Rick Patrick  22:39

All right. Thank you, everyone.

Max Swartout
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